Every serious company has clusters of documents that fast take a lot of space in your office. Some of these documents are highly important, and others are just taking space.
Because of these reasons, managers decide to shred documents. This action will help spacing up the offices and provide a place for new ones, but it will also help you organize better and find what you truly need to find in critical times.
In this article, we’re going to talk more about this problem. We’ll explain what this process means and what you need to do if you want to have secure document destruction that will be done perfectly. Follow up if you want to know more about these things!
Why it’s important to shred your documents?
Every company working properly puts everything they do on paper. All agreements, contracts, and everything important go on paper. That’s how companies very soon face a problem that is called document overflowing.
All these documents are no longer needed and must be thrown away. However, having a ton of paper is not easy to throw away. That’s why a shredding machine should do the job.
Another crucial thing to know here is that some of these documents are classified. They shouldn’t be seen by anyone else except the people working in the company. Some of them are considered a business secret and if they get in the hands of the wrong people, the damage might be enormous.
That’s why professional shredding companies must handle them, or you need to do it properly so no person interacts with them.
Do you need a shredding machine or a shredding company?
Depending on how big your company is and how many documents you have, the answer might be obvious. If you’re a small to medium firm, then a simple shredding machine can be enough. If you have a lot of documents daily, then you will need to call the pros.
What is crucial for you in a shredding company?
The first thing you need to do when you’re stacked with documents is to find the best company for this job. To find the best one, you need to know what is important for you in a business like this.
Choosing the best one means answering yourself some questions that will tell you what’s most important for your business, and then, doing research about how good they are. You’re dealing with a serious issue here, so proper research is a must. Read on to see some of the crucial things that you need to have in mind.
Check out their BBB rating
The Better Business Bureau is a web page and an organization that ranks businesses. It is the best indicator of who’s valuable and who’s not.
The page BBB is ranking all businesses that are inside their database. If a particular company has a ranking of A+, it means that they are amazing at what they do and they are a good choice for you. If the business has an A, it means they are respectably good. If the business is ranked A- then it’s good, but there are probably some better. See more about BB ranking here.
Check out previous clients’ opinions
Aside from the bureau, you should look into the clients’ opinions too. These are probably even more important than the previous one.
The clients’ opinions are valuable because they explain how good a company is in the eyes of the clients. If the clients think a particular business is not worth working with, then you should better trust them, then the bureau.
To find out about these, you should go on the internet and look for websites that rank companies. Check out pages like Yelp, Trustpilot, and similar ones. There, people leave reviews and comments.
Those companies that are ranking lower and have lots of negatives comments are not the ones you should call. Those who have a lot of positive comments and are ranking high are the ones you’re looking for.
Ask about the entire procedure
Before you choose, you should also ask about what kind of shredding they offer. If you prefer on-site shredding so you can overlook what they do, then ask for this kind of service. If you’d rather see everything go outside your premises, then look for those who are doing it off-site. It’s your choice.
Check out their license
The license is crucial when you’re shredding classified and valuable documents that mustn’t be seen by anyone else. Ask if they have the official shredding license and if they can’t provide one, be sure that they are not your best choice.
Check out their insurance
The insurance, just like the license, is important for situations that might go wrong. If some of the documents are lost or reappear undestroyed, then the insurance will cover the damage that was done. That’s why the insurance is crucial and you must always ask for one.
Think about going paperless
When you’re facing a ton of documents daily, it’s normal to think about finding a solution. The solution, in this case, is going paperless. See more about this on the link: https://industrytoday.com/4-reasons-to-go-paperless/.
There’s no need to print everything you work on. We live in a digital era, and everything can be done on your computer, tablet, or smartphone. All documents are available no matter where you are if you make a proper organization.
You don’t even need to have your own server because companies now provide cloud services that are offering huge space for all the documents you need to store. They are available 24/7, with proper backup and security that is the best in the world. All you need to do is make the change.
As you can see, shredding services are easy to find and hire if you know what to do. If you’ve made up your mind about what you’re looking for, then making your choice will be clear if you follow the points from above.